01 AI appointment booking

Turn appointment questions into booked or ready-to-confirm slots.

Captia answers availability, collects the name and need, prepares reminders and leaves reception with a clear next action.

Request a demo See the use case

USA Launch offer

Done-for-you setup with transparent ongoing costs

You pay once for setup, then ongoing AI usage plus Captia. If your customers use the agent more, usage can increase. If they do not, the monthly minimum includes starter credits.

Setup

$1,499 setup

Knowledge preparation, agent configuration, testing and launch support.

Ongoing

$29/mo minimum

The $29/mo minimum includes starter credits. If customers use the agent more, usage can increase.

What happens after setup

AI usage plus Captia platform fee, billed transparently

6 months of setup support included

02 Problem

Booking breaks when customers ask simple questions before committing.

People ask for price, duration and availability before they fill out a form.
Back-and-forth messages create missed calls and half-booked appointments.
Reminders and follow-up are easy to forget when the team is busy.

03 How it works

A booking conversation that keeps context

Flow chatbot

Customer

How long is the first visit?

Customer

Can I do Tuesday after 5?

Captia

Trained agent

01 Detects intent
02 Checks your knowledge
03 Prepares the next step

Captia

The first visit is 45 minutes. Tuesday at 5:00 PM is available. I can prepare that appointment and send a reminder if you want.

Team

Appointment intent, preferred slot and reminder preference are ready.

Outcome

The customer gets a useful answer and your team gets a clean booking action.

Best fit

Fits when

You receive repeated questions on your website, WhatsApp or both.
Your team wants customers qualified before a person steps in.
You want a done-for-you setup instead of configuring prompts alone.

Not for

You want a generic chatbot with no business-specific training.
You need the agent to invent answers outside your approved information.

04 Captia

How Captia helps with appointments

Explains before booking

The agent can answer cost, duration, location, preparation steps and common questions before the customer chooses a time.

Captures booking details

Name, contact, need and preferred schedule are gathered naturally inside the conversation.

Prepares reminders

Captia can support reminder flows so customers are nudged before appointments or encouraged to book again later.

05 Demo

Make booking feel like a conversation, not a form.

We build the first flows with your real services, prices and availability rules.

Request a demo

06 FAQ

Appointment booking questions

Can Captia send reminders?

Yes, reminder flows can be configured for appointments or reservations. Direct channel availability depends on your setup.

Can it upsell after a booking?

It can suggest relevant next steps, such as a follow-up visit, maintenance plan or reminder, when that fits your business rules.

Is the setup done for me?

Yes. The USA offer is done-for-you setup with 6 months of support included.