Before
What documents do I need for a property sale?
How do I book an appointment to sign a power of attorney?
How long does a copy of a deed take?
Do you handle inheritances?
Can you call me back?
01 For notary offices
Handle the repeat calls your notary office keeps getting.
Captia informs callers about documentation, appointments, and standard procedures using your office's real information — by phone, web, and WhatsApp — collects the details, and leaves each request ready to handle, without providing legal advice.
Captia flow
Customer
Hi, we're about to sign a property sale. What documents do we need and when could we come in?
Captia
For a property sale you'll need the ID documents of both parties, the land registry extract (nota simple), and the details of the transaction. This week there's an appointment available on Thursday at 10:00 or Friday at 12:30. Which works for you?
Captia
For any legal questions about the deed, the notary office team will review those before the signing.
What Captia does
- Answers on web, WhatsApp and phone
- Replies with your business's real information
- Prepares and books appointments and reservations
- Sends reminders over WhatsApp
- Hands off to your team when needed
02 Calls
Hear how it answers the phone
Press play and hear a real Captia reply as a receptionist, with your business's information and handing off when a person is needed.
Caller
Vamos a firmar una compraventa. ¿Qué documentación necesitamos?
We're about to sign a property sale. What documents do we need?
Captia · receptionist
Para una compraventa necesitáis el DNI de las partes y la nota simple. Esta semana tengo cita el jueves a las 10:00. ¿Os la preparo?
For a property sale you'll need the ID documents of both parties and the land registry extract (nota simple). I have an appointment available this week on Thursday at 10:00. Shall I get it ready for you?
Simulated example · AI-generated voice
03 Before / after
It's not about selling AI. It's about not losing appointments by replying late
With Captia
Explains documentation and requirements configured per procedure.
Offers appointments according to the office schedule and its rules.
Collects the basic details of the request.
Leaves each request ready for the notary office team.
04 Limits
What Captia must not do in your business
This part is commercial, but it's also trust: the agent doesn't make things up, doesn't sell itself as a reckless shortcut and makes clear when a person steps in.
- 01 Does not provide legal advice or interpret documents.
- 02 Does not invent fees, deadlines, or legal requirements.
- 03 Does not replace the judgement of the notary or the team.
- 04 Hands off to a person when the case requires professional judgement.
05 Demo
From a repeat call to a prepared request
Customer
Hi, we're about to sign a property sale. What documents do we need and when could we come in?
Captia
For a property sale you'll need the ID documents of both parties, the land registry extract (nota simple), and the details of the transaction. This week there's an appointment available on Thursday at 10:00 or Friday at 12:30. Which works for you?
Captia
For any legal questions about the deed, the notary office team will review those before the signing.
06 Offer
Initial setup for notary offices
This page uses simulated conversations to explain the workflow. We do not show real clients, files, or outcomes that do not exist.
€199/mo · Pro plan
Pro plan: €199/mo with Web + WhatsApp and 2,000 conversations per month included, no lock-in. Setup (€690 + VAT one-time, with 3 maintenance sessions in the first year) gets your agent loaded with your business and ready to go. Web only? Start from €49/mo.
- Agent configured with standard procedures, documentation, requirements, and appointment rules.
- Coverage across phone, web, and WhatsApp with the same limits and hand-off logic.
- Initial conversation review to refine responses and spot any gaps.
07 FAQ
Questions before trying it
Does the agent provide legal advice?
No. Captia does not advise or interpret documents. It provides configured information and hands off to the team when professional judgement is needed.
Can it handle appointments by phone, web, and WhatsApp?
Yes. It can inform and prepare appointments across all three channels, in line with the office schedule and its rules.
Can it indicate the documents required for each procedure?
Yes, as long as that documentation has been configured. For individual cases, it hands off to the team.
What happens with sensitive data?
The agent recognises its limits, avoids interpreting the case, and prepares a hand-off to the notary office team.
08 Request a demo
Request a demo
Tell us a bit about your business and we'll show you your agent in action. No commitment.