Before
How much does a first visit cost?
Do you have availability this week?
Do you accept urgent cases?
Where are you located?
Can you call me back?
01 For dental clinics
Turn pending WhatsApp messages into ready-to-confirm appointments.
Captia answers questions about prices, opening hours and availability using your clinic's real information, collects patient details and leaves the conversation ready for reception. Available on WhatsApp, web and phone.
Captia flow
Patient
Hi, how much does a first visit cost and do you have availability this week?
Captia
The first visit costs €40 and lasts 30 minutes. This week I have Thursday at 12:30 or Friday at 10:00. Which works better for you? If you'd prefer another time, just let me know and I'll check.
Captia
If it's urgent or you need a clinical assessment, I'll alert reception so a person can review it.
What Captia does
- Answers on web, WhatsApp and phone
- Replies with your business's real information
- Prepares and books appointments and reservations
- Sends reminders over WhatsApp
- Hands off to your team when needed
02 Calls
Hear how it answers the phone
Press play and hear a real Captia reply as a receptionist, with your business's information and handing off when a person is needed.
Caller
Hola, ¿cuánto cuesta una primera visita y tenéis hueco esta semana?
Hi, how much does a first visit cost and do you have availability this week?
Captia · receptionist
La primera visita cuesta 40 € y dura 30 minutos. Esta semana tengo hueco el jueves a las 12:30. ¿Te la dejo preparada?
The first visit costs €40 and lasts 30 minutes. This week I have a slot on Thursday at 12:30. Shall I get it ready for you?
Simulated example · AI-generated voice
03 Before / after
It's not about selling AI. It's about not losing appointments by replying late
With Captia
Responds with the configured duration, price and conditions.
Asks for name, phone number and reason for visit if context is missing.
Detects when reception needs to step in.
Leaves the appointment ready to confirm and set up a reminder.
04 Limits
What Captia must not do in your business
This part is commercial, but it's also trust: the agent doesn't make things up, doesn't sell itself as a reckless shortcut and makes clear when a person steps in.
- 01 Does not diagnose or replace clinical judgement.
- 02 Does not invent prices, treatments or availability.
- 03 Does not confirm appointments outside your rules.
- 04 Hands off to reception when the conversation requires human judgement.
05 Demo
How it handles a real conversation
Patient
Hi, how much does a first visit cost and do you have availability this week?
Captia
The first visit costs €40 and lasts 30 minutes. This week I have Thursday at 12:30 or Friday at 10:00. Which works better for you? If you'd prefer another time, just let me know and I'll check.
Captia
If it's urgent or you need a clinical assessment, I'll alert reception so a person can review it.
06 Offer
Initial setup for early-adopter clinics
We are looking for clinics in Spain to build real case studies. The demo shows a simulated workflow, labelled as an example, with clear limits.
€199/mo · Pro plan
Pro plan: €199/mo with Web + WhatsApp and 2,000 conversations per month included, no lock-in. Setup (€690 + VAT one-time, with 3 maintenance sessions in the first year) gets your agent loaded with your business and ready to go. Web only? Start from €49/mo.
- Agent trained on your services, common prices, opening hours and appointment rules.
- Demo using your clinic's real workflow before going live.
- Conversation review to improve responses and spot gaps.
- Available on WhatsApp, web and phone — like an AI receptionist, with the same limits.
07 FAQ
Questions before trying it
Can the agent diagnose?
No. Captia does not diagnose or replace clinical judgement. It responds with configured information and hands off to reception when needed.
Can it confirm appointments automatically?
It can leave appointments ready according to your rules. Automatic confirmation depends on the calendar and the integration agreed during setup.
Can it send reminders?
Yes, reminder flows for appointments or follow-ups can be set up when they fit the channel and the clinic's rules.
What happens if it doesn't know an answer?
It must say it doesn't have that information and leave the conversation ready for reception to review.
08 Request a demo
Request a demo
Tell us a bit about your business and we'll show you your agent in action. No commitment.