01 For real estate agencies

Capture every lead and fill your viewing diary.

Captia instantly answers property enquiries via web, WhatsApp, and phone: resolves questions, captures and qualifies the lead, schedules the viewing, and leaves the opportunity ready for your sales team — outside office hours too.

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Captia flow

Buyer

Hi, is the 2-bedroom flat in Gràcia still available? How much are they asking?

Captia

Hi! Yes, it's still available: 2 bedrooms, 70 m², external-facing, €285,000. Are you looking for a home to live in or as an investment? I can arrange a viewing on Saturday at 11:00 or Monday at 18:00. Which works better for you?

Captia

If you'll need financing, I'll make a note so the team can advise you on that during the viewing.

What Captia does

Answers on web, WhatsApp and phone
Replies with your business's real information
Prepares and books appointments and reservations
Sends reminders over WhatsApp
Hands off to your team when needed

03 Before / after

It's not about selling AI. It's about not losing appointments by replying late

Before

Is the flat on Calle Mayor still available?

How much are they asking for the 3-bedroom penthouse?

Can I view it this weekend?

Does it have a parking space or storage room?

I want to sell my flat — how do you value it?

With Captia

Answers per-property questions with the loaded data: price, m², condition, and extras.

Captures and qualifies the lead: budget, area, financing, and timeline.

Schedules the viewing according to the sales agent's availability.

Captures sellers and prepares the valuation request for your team.

04 Limits

What Captia must not do in your business

This part is commercial, but it's also trust: the agent doesn't make things up, doesn't sell itself as a reckless shortcut and makes clear when a person steps in.

01 Does not invent properties, prices, or details you haven't provided.
02 Does not close deals or sign anything on your behalf.
03 Does not replace the sales agent: it prepares the opportunity for a person to close.
04 Hands off to a person when the case requires sales judgement.

05 Demo

From a portal enquiry to a scheduled viewing

Buyer

Hi, is the 2-bedroom flat in Gràcia still available? How much are they asking?

Captia

If you'll need financing, I'll make a note so the team can advise you on that during the viewing.

06 Offer

Initial setup for real estate agencies

This page uses simulated conversations to explain the workflow. We do not show real clients, properties, or transactions that do not exist.

€199/mo · Pro plan

Pro plan: €199/mo with Web + WhatsApp and 2,000 conversations per month included, no lock-in. Setup (€690 + VAT one-time, with 3 maintenance sessions in the first year) gets your agent loaded with your business and ready to go. Web only? Start from €49/mo.

Agent configured with your property portfolio, prices, areas, and qualification criteria.
Coverage via web, WhatsApp, and phone, capturing buyers and sellers.
Initial conversation review to refine responses and qualification logic.

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07 FAQ

Questions before trying it

Do I need a real estate CRM to use Captia?

No. Captia works with the property information we load into it. If you already use a CRM or a listing portal, we connect it via API during implementation.

Does it also capture sellers who want to list their property?

Yes. It recognises the intent to sell, collects the property details, and prepares the valuation request for your team.

Does it qualify buyers?

Yes. It asks about budget, area, property type, financing, and timeline, and leaves the lead qualified for the sales agent.

Does it handle out-of-hours enquiries and multiple portals?

It's available 24/7 via web, WhatsApp, and phone. Enquiries coming in from portals can be routed to the same workflow during implementation.

08 Request a demo

Request a demo

Tell us a bit about your business and we'll show you your agent in action. No commitment.