Before
Do you have a slot for a haircut this week?
How much is a full highlights treatment?
Do you also do waxing?
Do I need to pay a deposit to book?
Can you send me a reminder for my appointment?
01 For hair salons & barbershops
Fill your diary and cut no-shows with WhatsApp reminders.
Captia handles your clients on WhatsApp and web: answers questions about services, prices and availability, books the appointment and sends an automatic reminder so nobody misses it. No setup fee, ready in minutes.
Captia flow
Client
Hi, do you have a slot on Saturday morning for a cut and highlights?
Captia
Hi! Yes, Saturday at 10:00 has a slot for cut and highlights. Shall I book it in your name? Tell me your name and I'll send you a WhatsApp reminder on Friday so you don't forget.
Captia
If you'd prefer a different time or have a special request for the colour, let me know and I'll check with the team.
What Captia does
- Answers on web, WhatsApp and phone
- Replies with your business's real information
- Prepares and books appointments and reservations
- Sends reminders over WhatsApp
- Hands off to your team when needed
03 Before / after
It's not about selling AI. It's about not losing appointments by replying late
With Captia
Answers questions about services, prices and availability as configured.
Books the appointment and collects the client's name and phone number.
Sends a WhatsApp reminder the day before to cut no-shows.
Notifies the team if a request needs personalised attention.
04 Limits
What Captia must not do in your business
This part is commercial, but it's also trust: the agent doesn't make things up, doesn't sell itself as a reckless shortcut and makes clear when a person steps in.
- 01 Does not invent services, prices or availability.
- 02 Does not confirm appointments outside your booking rules.
- 03 Does not replace the stylist or salon team.
- 04 Hands off to a person when the situation requires it.
05 Demo
From a quick message to a booked appointment with a reminder
Client
Hi, do you have a slot on Saturday morning for a cut and highlights?
Captia
Hi! Yes, Saturday at 10:00 has a slot for cut and highlights. Shall I book it in your name? Tell me your name and I'll send you a WhatsApp reminder on Friday so you don't forget.
Captia
If you'd prefer a different time or have a special request for the colour, let me know and I'll check with the team.
06 Offer
For hair salons & barbershops, plug-and-play
The page uses simulated conversations to explain the flow. We do not show clients, bookings or results that do not exist.
€49/mo · Web plan
Web plan: €49/mo, no setup fee, no lock-in. The agent starts with your salon's context (cut, colour, aesthetics, waxing, shaving…) and handles your website, with the booking management page included. Want WhatsApp set up by us and automatic reminders? The Pro plan (€199/mo + €690 setup) leaves it ready to sell. Voice: phone receptionist from +€99/mo.
- Web plan plug-and-play: services and pricing context, ready in minutes.
- Web channel with the booking management page included.
- Pro (€199/mo): business WhatsApp and reminders to cut no-shows.
- Voice optional: phone receptionist from +€99/mo, 200 minutes included.
07 FAQ
Questions before trying it
Does it send reminders to cut no-shows?
Yes. Captia sends an automatic WhatsApp reminder the day before the appointment, which is the most effective way to reduce no-shows.
Do I need a long setup process to get started?
No. For hair salons and barbershops there is no setup fee: the agent starts with minimal context about your services and prices and is ready in minutes.
What does the booking management page include?
A simple page where you can view and manage appointments. It is included in the €49/mo price at no extra cost.
Can it also handle phone calls?
Yes, with the Voice add-on: a phone receptionist from +€99/mo, with 200 minutes included.
08 Request a demo
Request a demo
Tell us a bit about your business and we'll show you your agent in action. No commitment.